USAID PRIORITAS - Administrative Assistant

URGENTLY REQUIRED
The USAID project Prioritazing Reform, Innovation and Opportunities for Reaching Indonesia's Teachers, Administrators, and Students (PRIORITAS) will focus on capacity building and quality improvements for teacher training institutions (TTI) and for non-academic, pre-service teacher training providers. PRIORITAS will build the capacity of schools and MoEC, MORA national, provincial and district offices together with pre- and in-service teacher training organizations to coordinate, plan and train.
The PRIORITAS is currently seeking qualified individual to fill the position
Administrative Assistant
This position will be based in Jakarta.
The Administrative Assistant's responsibilities will include:

Assist Office Manager and/or PC to organize files, correspondence, faxes, phone calls, manuals, papers, etc. and to continue to update on a regular basis.
Update PRIORITAS staff on status of new products and works in progress.
Assist Office Manager and/or PC in procurement process.
Provide a cordial and responsive written and verbal communication service to both external and internal PRIORITAS clients for program and administrative matters.
Assist in ensuring that appropriate letter-heads, logos, and paper types are used for different level of correspondences.  Understanding RTI and USAID trademark requirements are essential for this work.
Assist other administrative staff in routine administrative functions including preparing travel arrangements (flight/lodging)for all staff  field visits to  provincial/districts, hotel booking and in preparing travel final payment for all staff after receiving complete supporting documents.
Support workshop/meeting in administration and logistic.
Prepare letters in both Indonesia and English for different level clients in an effective and efficient manner.

Translate the letter, brochure, etc base on request for the program purpose.

Position Requirement:

Ability to write and speak fluently in Bahasa Indonesia and English.
Experience in filing and cataloging/organizing various types of materials.
High skill levels and experience in office software, particularly: MSWord, Excel, PowerPoint, etc.
Minimum 2 years experience in office administration and procurement preferrably in USAID project.
Minimum D3 degree or certificate training in advanced office related software.
Ability to effectively organize, prioritize work assignments, and work well under pressure and high stress tolerance
Ability to work independently and as a team member
Ability to appreciate international diversity and to establish effective working relationships with international clients
Ability to establish and maintain working relationships with supervisor and project staff


Interested candidates are invited to submit their applications to:
prioritas-vacancy-Jakarta@rti-indomd.rti.org not later than October 28, 2013

All candidates are requested to write down the position and name in subject line of email and specify their availability date in the CV. Please note that only short-listed candidates will be contacted.