Bandung, December Modern Office & Advance Document Management Training

 

Here is our specially designed 3.5 days combined training packages
for Secretary / Office Professional. It contains two modules of:
Modern Office Management and Advance Document and Electronic Filing
Management.

Location: Bandung
Hotel: Grand Seriti Hotel, Bandung
Time: December 28 - 31, 2009

Current Registration as of today: 5 students
Minimum attendances: 5 students
Maximum attendances: 8 students
(it is a technical and friendly IT based training with computer,
smaller class preferred).

Students with minimum IT skills and computer applications knowledge
ARE welcome to register, this training is the best way to improve and
update the skills for day to day working activities

The Concept:

Managing modern office and its elements for day to day activities and
also a better hardcopy and softcopy document management with addition of electronic tool (software) in order to improve quality of work

WORKSHOP and TOOL advantages:
(What make us more special than other training provider)

1. Free Document Management Software (version 1.3) up to 5000 data,
softcopy + hardcopy document management, powerful reporting on
your document inventory, automatic label capability, Powerful
SEARCH options, and many more

2. Video Presentation (7 Videos) on Modern Office and Advance Filing
Management Not only lecture or conceptual training, we provide
video presentations up to 1.5 hours (with discussion) in order to
maintain our quality of the training

3. One on one computer during workshop for each student plus hands on
training in managing hardcopy document and transfer it Into
softcopy applications with Electronic Filing Software (EFS)

4. Modern office software applications (Microsoft Office tips and
tricks) and presentation workshop and simulation

5. Advance Adobe Professional (PDF) user applications (Tips and
Tricks)

6. Demo: WEB BASED application of future document management system

7. Copy of ACTUAL Document management manual (SOP) for your
references

TRAINING DETAILS:

More specifically you will:

Modern Office Management:

Learn the central challenge in the world of business and industry
today
Know employee skills expectations
Learn corporate value and goals
Learn to manage information professionally
Learn business and management concepts
Learn how to plan your work wisely
Learn how to control your work and others
Learn how to implement good ethics at work
Learn to understand Multicultural diversity at work place
Understand office technology updates and future expansion
Learn the basics of presentation style.
Organize presentations
Present in front of peers.
Learn about the three main types of presentations
Assess their personal presentation skills.
Apply the drafting process to presentations.
Use visual support and technologies when presenting.
Work on pronunciation as it affects easy understanding by the
audience.
Learn about important cultural differences in presentation and
presentation style.
Lead an audience in question and answer sessions

Document and Filing Management (Electronic Filing included):

Our Unique Training Highlights (what makes us unique compare with
other training providers):

Free Document and Management Software (up to 5000 data)
7 Video presentations – Modern Electronic and manual filing system
Video of high speed scanners and scanning process
Computer workshop (one student one computer full day at 2nd day)
Hardcopy workshop with actual working document (Hardcopy)
How to setup and create company filing manual (SOP) and implement it
Free Example of Filing Manual (SOP) for your references
How to standardize your filing system (manual and electronic)
How to manage both softcopy and hardcopy documents with Ms. Excel and
advance Software
How to manage your filing traffic and retention
How to utilize our company filling tools
How to maximize your filing space and future needs

Personal real case study and analysis:
Filing management System at Chevron Pacific Indonesia - Exploration
Library at Rumbai Office
Dead File storage management at Chevron Pacific Indonesia at Rumbai
Office
Workstation and Filing storage at Intan Angkasa Air Service Indonesia

Training Module Details:
- Introduction to record management
- Record management : definition, scopes and roles
- Policy and procedures
- Record inventory, record retention program
- Filling classification system and / equipment
- Electronic record management
- Computer filling management system
- The advantage and disadvantage of electronic filing system
- Security of documentation information
- Data protection Act (with password)

Training Tools:
- Video Presentation (7 Videos of Electronic Filing)
- Sample of Standard Operation Procedure (SOP) of Filing system
- Free: Electronic Filing Software for day to day office filing
(Visual Basic based software version 1.3) Multiuser software for
Electronic Filing, Managing up to 5,000 data (softcopy and
hardcopy), Powerful Reporting for all inventory
- High Speed scanner demonstration

Who should attend:
Document Controller, Department Secretary, Executive Secretary,
General Affairs, HR Staff, Accounting staff, finance staff, training
staff, recruitment staff and export/import staff

This training is suitable for non-IT staff or staff with minimum IT
skills; it is not a technical training, but more practical and user
friendly-implementa tion training. We want the students to implement
the new skills right away and implement the filing software in their
day to day working activities.

Workshop topics:
Creating your Documentation and Filing Standard (SOP)
Hardcopy indexing, sorting, grouping, and numbering
Implementation of Control index
Hardcopy and softcopy document management with Microsoft Excel
Hardcopy and Softcopy documents management (Visual Basic and Web
based)
Scanning hardware demo and how to use it
How to utilize and maximize your own filing system

Training Syllabus:

Record management the details:
Control system
Labeling techniques
Examples of document labeling system
Storage and Supply Management
Physical challenge
Electronic Document System (EDS)

Video Presentations:
Document Management System and Electronic Filing
The concept of File-Act-Toss Document System
Assistant as a helper at work
The flow of document (manual and electronic)
The cycle of documents
How to implement electronic filing at work with a software

Essential components of document and record management solutions:
Usability
Capture
Storage and archiving
Distribution
Integration and security
Technical consideration
Training and Workshop:
Document Management and Filing system (Electronic)
Three Days Training and Workshop

Implementation of Document support systems:
Physical relocation
Training
Implementation
Integration
Continuous improvement
Desk and workstation management:

"The root of all problems, start from your desk":
Layout and document flow
How to handle your manual task
Your electronic gadgets at work
Supporting tools
Current problems
What you can do to make it better!

E-filing (Electronic Filing) management at work:
Introduction of filing system using electronic tools such as
Computer, business software, Scanning, and Internet
Familiarization using some of day-to-day electronic tools at work
(Microsoft Office products and electronic hardware)
Example of Web-based, Visual Basic, Microsoft Access, and Excel
filing system Advantages and disadvantages of e-filing
What you can do to get ready for e-filing.
What are the basic knowledge to sort your day-to-day filing
activities in e-filing format
What are your e-filing checklists
E-filing system today's and future

Workshop (One computer for each student):
Hands on practice of softcopy and hardcopy document management
Understanding of electronic filing backbone and its complexity
The workflow of electronic filing system
Preparation for E-filing implementation
The E-filing checklist
Electronic Filing Workshop advantages:
Direct hands on practice with computer (one computer for one
student) for softcopy and hardcopy document management
Understanding of Electronic Filing backbone and its complications
The workflow of Electronic Filing system
Preparation for Electronic Filing implementation
The Electronic Filing checklist
Electronic Filing Software introduction, practice, and application
Web-Based Electronic Filing

The new understanding of Electronic Filing and Document Management
system:
Document system guidelines (manual and electronic)
The components
Work flow document
Delivery and distribution
Check in / out document
These training topics are suitable for company with modern and
multicultural office and also a high traffic document flow in their
day-to-day business activities:

Who should attend?

Department Secretary, Corporate Secretary, Accounting Staff, General
Affairs, Quality Assurance, HR staff + Recruitment, Legal
Department, Purchasing, Administrator, Procurement, and
Shipping/Handling staff

Training Concepts:

Type of training: lecture: 40%, workshop 35%, Consultation: 25%
Length: 3.5 days (2.5 day lecture, 1 full day workshop with computers
one computer for each student)

Group Programs:

1. Welcome Dinner with group and individual photo sessions

Trainer:

3S Trainer's Team

Company attended our training programs (2004-2009):

Microsoft Indonesia, BP-Indonesia, Indosat, PricewaterhouseCopp ers(PWC), Deloitte Touche Tohmatsu, Energi Mega Persada (EMP), BII, CNOOC, DBS Bank, Bursa Efek Jakarta, Medco, Ditjen Migas, ConocoPhilips, Elnusa, Indonesia, Chevron/Caltex Pacific Indonesia, Premier Oil, ENI Indonesia, MI Indonesia, Arutmin Indonesia, Apexindo, Mitsubishi Chemicals, KUMON Indonesia, Fernandy Law Firm, Catur Khita Persada, Sigma Cipta Utama (Elnusa Grup), Bakrie and Brothers (Holding Company), Golder Associates, Envico Indonesia FTH Law Firm, Loka Mampang Realty, Tunnel Mining Indonesia, Fugro Indonesia, Kalvindo Raya Semesta, Indominco Mandiri, Polykenindo Nusantara, Mitrais, Dara Transindo Eltra, Bank Tabungan Negara, Pacific Oil, Bank Mandiri (Persero) Tbk, PT. Kojo, Schneider Indonesia, Universal Resources, Aventis Pharma, PT. Nestle Indonesia, Travira Air, PT.GS. Battery (Astra), Save The Children (NGO), PT. Bakrie Building Undustries, PT. Surveyor Indonesia, Exspan Petrogas Intranusa, PT. Pec-Tech Indonesia, PT. Vatech Indonesia, PT, Syngenta Indonesia, PT, FIF, PT. AIG LIFE, PT. Prysmian Indonesia, Lippobank, Star Energy, Genting Oil, USAId (USA Embassy), PT. Kraft Indonesia, TGI, Permata Bank, Bank Indonesia, PT. OTI Transformasi Lintas Internasional, SMAN 34 Jakarta,
SMP Al-Ikhlas Jakarta, SMA Labschool Kebayoran, Global Islamic School, Lippo Karawaci, Citic Seram Energy Ltd, Ancora Indonesia Resources Tbk, PT. Alcan Packaging Flexipack, Leighton Indonesia (Balikpapan), Liebherr (Balikpapan), KPC Sangatta (Balikpapan), Geoprolog Sriwijaya (Balikpapan), IDP Education (Balikpapan)

Why our company is unique:

Trainers and Consultants are the owners. Director himself is a
trainer and consultant. We are not a training broker with high
marketing and commission fees. We honor professionalism and
intellectual property. We are trying to make it simple with quality
in mind. Our works are based on experiences and IT minded solutions.
Minimize hassle and paperwork; eliminate unnecessary costs to
improve the quality of your work.

Our workshop is IT based solutions: We assign one computer for each
student during our workshop programs in most of our training
classes. Not just conceptual training, but this is a real practice
for our students to implement the new skills right away from our
training classes.

Training Package Included:

4 Buffet Lunches
7 Times Coffee Breaks
Filing Software
Training Materials
Training Souvenir
Certificate of Completion

IN HOUSE training is available too.
(Please call in for info)

Contact and registration:

Sarana Solusi Sentosa
Training and Consultation Divisions

Novriyanti
(Training Coordinator)
Mobile : 0813 8142 5147
Office : 021 - 4429 1675