Job Opportunities at KNCV Tuberculosis Foundation Indonesia
KNCV Tuberculosis Foundation (KNCV) is a leading non-governmental organization working in Global Tuberculosis (TB) Control. KNCV Tuberculosis Foundation has a strong reputation in national and international TB control. As a non-profit organization KNCV is active in over 40 countries in Europe, Africa, Latin America and Asia. The central office is located in The Hague, The Netherlands. KNCV Indonesia consists of a dynamic team of 95 staff members working in 10 provinces, all to help combat tuberculosis in Indonesia in close cooperation with the Ministry of Health.
TB CARE I
A coalition of 7 partner organizations carries out the USAID funded TB CARE I project in more than 22 countries. The objective is to “Decrease morbidity and mortality by increasing case detection and treatment success of pulmonary TB patients in USAID priority countries”. KNCV Tuberculosis Foundation is the Prime Partner of TB CARE I.
Currently KNCV is looking for a:
HUMAN RESOURCES OFFICER
Duty station: Jakarta, Indonesia
KNCV offers an excellent opportunity to demonstrate and develop your expertise in all administrative matters and practices related to Human Resources and work in an energetic team.
Responsibilities:
To provide support to the Head of Human Resources in arranging all administrative personnel matters including recruitment, training and development, payroll, staffing, and performance management system. The Human Resources Officer works together with the Head of Human Resources in maintaining the efficient office systems and procedures, with particular emphasis on internal and external communication in all 9 KNCV offices in Indonesia.
Key Accountabilities:
• Provide administrative and coordination support for recruitment, including advertising the position, processing applicants, providing necessary information to potential applicants on the recruitment process, arranging the interviews and manage the recruitment files
• Support and coordinate on-boarding/orientation of new staff including offer letter, new starter kit/documentation, personnel files; facilitation of orientation program and HR session
• Produce HR reports including annual leave, recruitment up date, employee tracking, and other reports as necessary
• Support line managers on performance management, team learning and development in line with the L&D Plan
• Implement and monitor HR systems and procedures including contract and end of contract management, monitoring of probationary period, HRMIS, leavers, administration of benefits, etc
Qualifications:
· Bachelor Degree from any social study, preferably in Human resources Management
· Demonstrated, minimum of 2 years human resources experience, especially in administration and compensation & benefit
· Basic knowledge on Performance Management and Job Evaluation
· Preferably working experience in non-profit organizations
Competencies:
· Good communication skills
· Excellent in excel, financial reports and graphs
· Analytical
· Pro active, monitors own work to correct errors
· Good knowledge of spoken and written English
Interested applicants are requested to submit their application letter (mentioning possible starting date) and CV to recruitment.indonesia@kncvtbc.org by 31 March 2014 at the latest.
ADMIN & LIAISON MANAGER
Duty station: Jakarta, Indonesia
Responsibilities:
Managing a dynamic administration team. Ensuring all administrative matters including procurement transactions, asset management, office management can be resolved within the set timelines and in accordance with the donor rules and regulations. Working closely with the finance and technical team to ensure financial tracking and reporting of the TB CARE I project, with all partners. Maintain a good relation with partners to follow up on administrative and financial issues in the TB CARE I project, to ensure close monitoring of financial pipelines and adjustment of planning.
Job Qualifications:
• University degree, preferably in a management
• 2-3 years’ experience in project operations including finance,
• Working experience in non-profit organizations
• Experience working in projects with multiple partners
• Ability to work with minimal supervision;
• Ability to work under pressure and to respect often tight deadlines;
• Ability to prioritize jobs
Competencies:
• Excellent communication skills
• Good knowledge of spoken and written English
• Analytical and problem solving skills, and ability to grasp quickly complex programming and budgeting in a range of programmatic issues
• Excellent in excel, financial reports and graphs
• Good writing skills
• Understanding of basic USAID rules and regulations
Interested applicants are requested to submit their application letter (mentioning possible starting date and expected salary) and CV to recruitment.indonesia@kncvtbc.org by 31 March 2014 at the latest.
SENIOR PROCUREMENT OFFICER
Duty station: Jakarta, Indonesia
You will play an important role in the management of Technical Assistance Procurement for the implementation of the Global Fund Grant for combating tuberculosis in Indonesia. KNCV will manage the Technical Assistance Procurement for the two main Grant Recipients: Ministry of Health and Aisyiyah. You will be responsible for independently organizing all activities of procurement and monitoring of technical assistance for the Global Fund Grant Implementation. To fulfil this job you will need to work in close cooperation with implementing organization and technical staff to ensure the procurement documents meet the required standards.
Responsibilities and accountabilities:
· Organize review and process all planned Technical Assistance activities ensuring qualified Terms of Reference with sufficient clarity on specifications given for good and services and clear deliverables. Confirm any other relevant information from MOh or Aisyiyah
· Coordinate and ensure that all TA services are reviewed and approved in accordance to the USAID procurement guidelines and authorization matrix.
· Identify potential consultants and consultants networks for the announcement and disbursement of tenders,
· Plan and implement the procurement activities, including obtaining quotations, preparation of evaluation and recommendation, from Purchase Order (PO) to Service Agreement (SA) and delivery of services in accordance to USAID procurement guidelines.
· Supervise the Finance Assistant in managing the budgets for the two sub grants.
· Coordinate and monitor the delivery of services and ensure through established procedures that all received services are in accordance with the terms and specifications as in ToR and Approved Proposal. Furthermore ensure quality and opportune delivery of TA services.
· Report to MOH and Aisyiyah on the status of procurements, including estimated time of delivery and/or any changes which may affect pre-determined delivery conditions. In the event of changes, propose alternatives to mitigate delays in project implementation processes.
· Design and prepare monthly progress report for TA procurement activities and provide brief updates to GF implementing organization.
· Act with integrity and professionalism at all times.
Job Qualifications:
· University degree
· 5 years’ experience in project operations including finance,
· Working experience in non-profit organizations
· Experience working in projects with multiple partners
· Ability to work with minimal supervision;
· Ability to work under pressure and to respect often tight deadlines;
· Ability to prioritize jobs
Competencies:
· Good communication skills
· Good knowledge of spoken and written English
· Analytical and problem solving skills, and ability to grasp quickly complex programming and budgeting in a range of programmatic issues
· Excellent in excel, financial reports and graphs
· Writing skills
· Understanding of basic USAID rules and regulations
· Monitors own work to correct errors
· Takes responsibility for meeting commitments and for any shortcomings
Interested applicants are requested to submit their CV and application to recruitment.indonesia@kncvtbc.org by April 4th 2014 at the latest.
“The KNCV offers a flexible and supportive work environment and strongly encourages developing your skills and abilities to further your career opportunities.”
Only shortlisted candidates will be notified
KNCV is an equal employment opportunity organization
KNCV Tuberculosis Foundation (KNCV) is a leading non-governmental organization working in Global Tuberculosis (TB) Control. KNCV Tuberculosis Foundation has a strong reputation in national and international TB control. As a non-profit organization KNCV is active in over 40 countries in Europe, Africa, Latin America and Asia. The central office is located in The Hague, The Netherlands. KNCV Indonesia consists of a dynamic team of 95 staff members working in 10 provinces, all to help combat tuberculosis in Indonesia in close cooperation with the Ministry of Health.
TB CARE I
A coalition of 7 partner organizations carries out the USAID funded TB CARE I project in more than 22 countries. The objective is to “Decrease morbidity and mortality by increasing case detection and treatment success of pulmonary TB patients in USAID priority countries”. KNCV Tuberculosis Foundation is the Prime Partner of TB CARE I.
Currently KNCV is looking for a:
HUMAN RESOURCES OFFICER
Duty station: Jakarta, Indonesia
KNCV offers an excellent opportunity to demonstrate and develop your expertise in all administrative matters and practices related to Human Resources and work in an energetic team.
Responsibilities:
To provide support to the Head of Human Resources in arranging all administrative personnel matters including recruitment, training and development, payroll, staffing, and performance management system. The Human Resources Officer works together with the Head of Human Resources in maintaining the efficient office systems and procedures, with particular emphasis on internal and external communication in all 9 KNCV offices in Indonesia.
Key Accountabilities:
• Provide administrative and coordination support for recruitment, including advertising the position, processing applicants, providing necessary information to potential applicants on the recruitment process, arranging the interviews and manage the recruitment files
• Support and coordinate on-boarding/orientation of new staff including offer letter, new starter kit/documentation, personnel files; facilitation of orientation program and HR session
• Produce HR reports including annual leave, recruitment up date, employee tracking, and other reports as necessary
• Support line managers on performance management, team learning and development in line with the L&D Plan
• Implement and monitor HR systems and procedures including contract and end of contract management, monitoring of probationary period, HRMIS, leavers, administration of benefits, etc
Qualifications:
· Bachelor Degree from any social study, preferably in Human resources Management
· Demonstrated, minimum of 2 years human resources experience, especially in administration and compensation & benefit
· Basic knowledge on Performance Management and Job Evaluation
· Preferably working experience in non-profit organizations
Competencies:
· Good communication skills
· Excellent in excel, financial reports and graphs
· Analytical
· Pro active, monitors own work to correct errors
· Good knowledge of spoken and written English
Interested applicants are requested to submit their application letter (mentioning possible starting date) and CV to recruitment.indonesia@kncvtbc.org by 31 March 2014 at the latest.
ADMIN & LIAISON MANAGER
Duty station: Jakarta, Indonesia
Responsibilities:
Managing a dynamic administration team. Ensuring all administrative matters including procurement transactions, asset management, office management can be resolved within the set timelines and in accordance with the donor rules and regulations. Working closely with the finance and technical team to ensure financial tracking and reporting of the TB CARE I project, with all partners. Maintain a good relation with partners to follow up on administrative and financial issues in the TB CARE I project, to ensure close monitoring of financial pipelines and adjustment of planning.
Job Qualifications:
• University degree, preferably in a management
• 2-3 years’ experience in project operations including finance,
• Working experience in non-profit organizations
• Experience working in projects with multiple partners
• Ability to work with minimal supervision;
• Ability to work under pressure and to respect often tight deadlines;
• Ability to prioritize jobs
Competencies:
• Excellent communication skills
• Good knowledge of spoken and written English
• Analytical and problem solving skills, and ability to grasp quickly complex programming and budgeting in a range of programmatic issues
• Excellent in excel, financial reports and graphs
• Good writing skills
• Understanding of basic USAID rules and regulations
Interested applicants are requested to submit their application letter (mentioning possible starting date and expected salary) and CV to recruitment.indonesia@kncvtbc.org by 31 March 2014 at the latest.
SENIOR PROCUREMENT OFFICER
Duty station: Jakarta, Indonesia
You will play an important role in the management of Technical Assistance Procurement for the implementation of the Global Fund Grant for combating tuberculosis in Indonesia. KNCV will manage the Technical Assistance Procurement for the two main Grant Recipients: Ministry of Health and Aisyiyah. You will be responsible for independently organizing all activities of procurement and monitoring of technical assistance for the Global Fund Grant Implementation. To fulfil this job you will need to work in close cooperation with implementing organization and technical staff to ensure the procurement documents meet the required standards.
Responsibilities and accountabilities:
· Organize review and process all planned Technical Assistance activities ensuring qualified Terms of Reference with sufficient clarity on specifications given for good and services and clear deliverables. Confirm any other relevant information from MOh or Aisyiyah
· Coordinate and ensure that all TA services are reviewed and approved in accordance to the USAID procurement guidelines and authorization matrix.
· Identify potential consultants and consultants networks for the announcement and disbursement of tenders,
· Plan and implement the procurement activities, including obtaining quotations, preparation of evaluation and recommendation, from Purchase Order (PO) to Service Agreement (SA) and delivery of services in accordance to USAID procurement guidelines.
· Supervise the Finance Assistant in managing the budgets for the two sub grants.
· Coordinate and monitor the delivery of services and ensure through established procedures that all received services are in accordance with the terms and specifications as in ToR and Approved Proposal. Furthermore ensure quality and opportune delivery of TA services.
· Report to MOH and Aisyiyah on the status of procurements, including estimated time of delivery and/or any changes which may affect pre-determined delivery conditions. In the event of changes, propose alternatives to mitigate delays in project implementation processes.
· Design and prepare monthly progress report for TA procurement activities and provide brief updates to GF implementing organization.
· Act with integrity and professionalism at all times.
Job Qualifications:
· University degree
· 5 years’ experience in project operations including finance,
· Working experience in non-profit organizations
· Experience working in projects with multiple partners
· Ability to work with minimal supervision;
· Ability to work under pressure and to respect often tight deadlines;
· Ability to prioritize jobs
Competencies:
· Good communication skills
· Good knowledge of spoken and written English
· Analytical and problem solving skills, and ability to grasp quickly complex programming and budgeting in a range of programmatic issues
· Excellent in excel, financial reports and graphs
· Writing skills
· Understanding of basic USAID rules and regulations
· Monitors own work to correct errors
· Takes responsibility for meeting commitments and for any shortcomings
Interested applicants are requested to submit their CV and application to recruitment.indonesia@kncvtbc.org by April 4th 2014 at the latest.
“The KNCV offers a flexible and supportive work environment and strongly encourages developing your skills and abilities to further your career opportunities.”
Only shortlisted candidates will be notified
KNCV is an equal employment opportunity organization
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