06 March 2014

Lowongan Personal Assistant to CEO, in Kelapa Gading, North Jakarta


CAREER OPPORTUNITY IN A MULTINATIONAL COMPANY
Office located in Kelapa Gading, North Jakarta
 
 
POSITION:                             PERSONAL ASSISTANT
 
REPORTS TO:            PRESIDENT DIRECTOR &
CHIEF EXECUTIVE OFFICER
 
POSITION SUMMARY:
 

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, translations, scheduling meetings and receiving visitors.
 
KEY TASKS:
 
·        Conduct research, compile data, and prepare documents for consideration and presentation by executives, committees and Board of Directors.
·        Managing, monitoring and implementing the Business Calendar of CEO.
·        Attend Executive and Senior Management Meetings to record minutes including distribution and timely follow-up of key actions.
·        Read and analyze incoming reports, submissions and memos to determine their significance and plan their distribution.
·        Provide simultaneous oral English translation at staff gatherings, business meetings, store visits and events.
·        Provide timely written English translation for personal and incoming business correspondence, and related documents.
·        Managing petty-cash, claims and settlement in relation to the expenses of CEO.
·        Coordinate all travel arrangements for executive and staff of the Head Office.
 
 
 
KNOWLEDGE & EXPERIENCE:

 
·        Must be fluent in oral and written English and competent in simultaneous translation.
·        Must be skilled in computer (Microsoft Office).
·        Knowledge of administrative and clerical procedures and systems such as managing files and records.
·        General knowledge of business practices and processes.
 
 
QUALIFICATIONS:

 
·        Minimum 3 years experience in comparable position.
·        Experience in working with expatriate.
·        Diploma from reputable Secretarial College , university degree is  advantageous.
·        Must be able to travel and accommodate busy schedule.
·        Must be self-starter and fast learner.
·        Must possess a warm and engaging personality.
·        Must be able to work in a dynamic environment.
·        Must have professional business appearance.
 
 
INTERESTED APPLICANTS FOR THIS POSITION SHOULD SUBMIT A COMPLETED RESUME WITH RECENT PHOTOGRAPH TO elle.siahaan@gmail.com.

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